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Archiving
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Archiving
Find out more about external file archiving from Rhenus Archiv Services here!

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PHARMA ARCHIVING
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PHARMA ARCHIVING
Find out more about the GLP and GMP solutions from Rhenus Archive Services here!

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- Samples and retention samples
- Archiving according to GLP
archive management
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archive management
Find out more about file handling at Rhenus Archive Services here!

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Storage Solutions
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Storage Solutions
Find out more about the customised storage solutions from Rhenus Archive Services!

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ARCHIVING

Secure storage for your most important documents and goods

SECURE ARCHIVING WITH RHENUS ARCHIVE SERVICES

We are your reliable partner for the professional archiving of all documents and records. Our range of services covers all aspects of archiving — independent of industries and departments.

We offer customized solutions for internal archiving on-site and external storage in our high-security archives. Additionally, we provide storage for historical documents, vehicle documents, insolvency records and cold storage, among others.

With personalized consultation and resource-optimized strategies, we optimize your archiving processes.

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OUR GENERAL ARCHIVING SERVICES

PHYSICAL ARCHIVING

Our archiving services business unit can guarantee the secure archiving of your files and documents through the innovative and trailblazing operation of high-performance archives across Europe. As an archiving service provider, we offer a wide variety of services for your documents, from traditional external file archiving to state-of-the-art digital document provision with scan-on-demand, and even historical archives.

If you prefer storing your files and documents in-house, we can assist you in setting up an internal physical archive.

ARCHIVE HANDLING IN THE RHENUS SECURITY ARCHIVES

To make the external storage of your documents as convenient as possible, we offer various customizable solutions for quick and easy access to your records. Here is an overview of the different file handling options Rhenus Archive Services provides:

HYBRID ARCHIVE MANAGEMENT

ACTIVE FILE

Hybrid file management allows for the capture of both analog and digital documents for individual processes. With the "Active File" service, we aim to support you in implementing and correctly executing hybrid file management. In this process, the active file is stored in our high-security archives, and the handling of documents, whether physical or digital, that are added to or required for the file, is carried out by our trained staff.

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TARGETED DIGITIZATION

Scan-on-Demand

If you require specific documents stored with us in your company, we can quickly and securely provide them to you through our scan-on-demand process. This allows you to selectively digitize your active file inventory and save costs. Whether access to your documents is made physically or digitally with us, it does not matter, as everything is securely archived afterward as usual.

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STATE-OF-THE-ART SECURITY TECHNOLOGY FOR YOUR DOCU

SECURITY ARCHIVE

We offer multiple security archives in Germany and many other European countries, ensuring your documents are stored in the archive nearest to you. We can deliver the files to you physically through a courier or online via the Scan-On-Demand process. All our security archives are owned by Rhenus Archive Services and are equipped with the latest security technology.

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We offer multiple security archives in Germany and

BUSINESS NETWORKING PLATFORM

The Business Networking Platform (BNP) is a web-based Rhenus research tool that provides our clients with access to their business documents. Your documents are stored upon capture on our BNP and only authorized employees have access through a secure internet connection. When you need your documents, you can easily access them online via your login on the platform.

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INTER-DEPARTMENTAL EXTERNAL ARCHIVING

We address the different needs of your departments! To give you peace of mind for archiving department-specific documents, we have specialized in the various requirements of your specific departments.

Learn about the requirements for archiving in your area of responsibility here!

ACCOUNTING HR DEPARTMENT QUALITY MANAGEMENT PROCUREMENT PRODUCTION

ACCOUNTING

Archiving in accounting is a crucial process to fulfill the legal retention requirements for financial documents and ensure the traceability of all business transactions.n.

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HR DEPARTMENT

In staff management, archiving is a central component for the systematic recording, management and storage of employee documents. Secure archiving ensures compliance with legal requirements and the protection of highly sensitive data.

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QUALITY MANAGEMENT

In quality management, seamless archiving of quality-relevant documents and data is essential. Besides legal retention periods, the traceability of processes must be ensured.

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PROCUREMENT

Proper archiving ensures that orders, supplier contracts, delivery notes, invoices and other documents are always traceable and accessible, increasing operational efficiency and ensuring compliance with legal deadlines.

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PRODUCTION

Proper archiving of production protocols, maintenance reports, quality control documents, work instructions and material certifications ensures that information remains accessible and traceable.

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EXECUTIVE MANAGEMENT IT MARKETING SALES LEGAL DEPARTMENT

EXECUTIVE MANAGEMENT

Archiving in executive management ensures the orderly recording, management and storage of all strategic and operational documents, guaranteeing transparency and plausibility of business decisions.

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Through the proper archiving of IT-related documents, internal compliance guidelines are protected and operational continuity and data security can be ensured.

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MARKETING

Storing marketing-related documents and data such as campaign plans, market analyses, budget reports and customer communications supports strategic planning and future marketing activities. Additionally, we offer a fulfillment solution for the storage of promotional materials.

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SALES

To trace relevant information in the sales process, sales-related documents such as offers, contracts, correspondences, reports, sales forecasts and market analyses must be swiftly and securely made available. The secure storage of these documents increases the efficiency of sales activities.

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LEGAL DEPARTMENT

To ensure a company's legal security, many documents must be stored securely and quick access to them must be guaranteed.

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OUR INDUSTRY SOLUTIONS

Secure and tailored solutions for your industry's individual requirements!

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Public sector

SOLUTIONS FOR THE PUBLIC SECTOR

Managing documents in public institutions is particularly challenging due to the high demands for transparency and accountability. We offer specialized solutions that address these challenges and enable secure, efficient archiving.

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Billing centers

EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.

Forwarding companies

EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

In the logistics sector, efficient document management is crucial for smooth operations within the supply chain. Therefore, we have tailored our archiving services to meet these requirements optimally.

Healthcare and hospitals

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

Medical associations and medical practices

SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

We support medical associations and medical practices in the secure management of medical records. Our customized archiving services are designed to meet the specific requirements of storing sensitive patient data.

Law firms and notaries

SOLUTIONS FOR LAW FIRMS AND NOTARIES

Law firms and notaries must handle a variety of files in their day-to-day operations.

We support your business with our archiving services in the safe storage and preservation of both active and inactive files.

Public sector

SOLUTIONS FOR THE PUBLIC SECTOR

Billing centers

EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.