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Archiving
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Archiving
Find out more about external file archiving from Rhenus Archiv Services here!

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PHARMA ARCHIVING
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PHARMA ARCHIVING
Find out more about the GLP and GMP solutions from Rhenus Archive Services here!

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- Samples and retention samples
- Archiving according to GLP
archive management
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archive management
Find out more about file handling at Rhenus Archive Services here!

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Storage Solutions
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Storage Solutions
Find out more about the customised storage solutions from Rhenus Archive Services!

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Rhenus Archiv Services

Your professional partner for audit-proof file management and document archiving

PROFESSIONAL ARCHIVING SERVICE PROVIDER AND STORAGE SPACE RENTAL

As an archiving service provider, Rhenus Archiv Services has been offering professional and competent support in file archiving to companies in various industries for more than 25 years. As a market leader, we assist small, medium-sized, and large companies as well as numerous DAX companies in physical file storage and archiving.

In addition to the physical storage and archiving of documents, Rhenus Archiv Services provides secure storage for samples, retention samples, GLP documents, and goods, and also offers sufficient storage space to store important materials on pallets or handles the entire order processing of your goods through fulfillment.

Discover all our archiving and storage solution services now!

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PHYSICAL ARCHIVING

Our archiving services business unit can guarantee the secure archiving of your files and documents through the innovative and trailblazing operation of high-performance archives across Europe. As an archiving service provider, we offer a wide variety of services for your documents, from traditional external file archiving to state-of-the-art digital document provision with scan-on-demand, and even historical archives.

If you prefer storing your files and documents in-house, we can assist you in setting up an internal physical archive.

STORAGE SOLUTIONS

As a part of Rhenus Group, a globally operating logistics service provider, we have a keen understanding of the specific challenges and necessary solutions in the logistics industry. Therefore, we have expanded our portfolio to offer you services related to warehousing solutions and warehouse management.

With our archiving activities, we have access to numerous storage spaces that benefit from all the security advantages of our high-security archives.

Discover our warehousing options and services now!

OUR ARCHIVING SERVICES

EXTERNAL FILE ARCHIVING

MANAGE FILES SAFELY!

With the certified external file archiving provided by Rhenus Archiv Services, you conserve your valuable resources and can focus on your core tasks. We ensure that your most important files are readily available and that legal retention periods are adhered to.

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INTERNAL FILE ARCHIVING

OPTIMIZE YOUR IN-HOUSE ARCHIVE!

In the case of internal file storage and preservation, we optimize your file storage system and tailor it to your on-site conditions. This ensures secure storage and quick access to your files.

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GLP ARCHIVING

GLP ARCHIVING FOR DOCUMENTS!

As an internationally operating archiving service provider, Rhenus Archiv Services, has multiple GLP-certified locations for archiving and storing your GLP raw data, reports, protocols, and files.

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HISTORICAL ARCHIVING

PRESERVE HISTORICAL CORPORATE TREASURES!

The preservation of historical documents and archiving goods contributes to the preservation of historical and cultural heritage. Through the Rhenus Historical Archive service, we offer the secure storage of historical heritage pieces as well as the establishment of a securely stored corporate archive.

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ARCHIVING VEHICLE DOCUMENTS

ADMINISTRATIVE TASKS AND ARCHIVING!

From the secure storage of vehicle documents to the careful handling of ZLB 1, ZLB 2, securities, and COCs (certificates of conformity) – Rhenus Archiv Services provides individual and tailored solutions so that you can focus on your core business.

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MANAGING INSOLVENCY FILES SECURELY

WE REDUCE YOUR INSOLVENCY ESTATE!

Regardless of whether you keep your files internally or store them externally, the associated storage costs are inevitable. That is why we offer you the opportunity to efficiently reduce your insolvency estate through storage. This not only saves you expenses but also provides you with a better overview of your existing documents.

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COLD STORAGE

SAFE STORAGE OF COLD WALLETS!

With the Cold Storage service from Rhenus Archiv Services, you can securely store and physically access your cold wallets, the storage medium of your choice for cryptocurrencies, offline in our high-security archives.

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OUR STORAGE SOLUTIONS

PALLET STORAGE

FLEXIBLE STORAGE SOLUTIONS FOR YOUR NEEDS!

As a logistics service provider, Rhenus Archiv Services takes care not only of your information and document management but also your warehousing needs, offering you a fast and secure solution through the rental of pallet storage space. This enables you to quickly and securely respond to seasonal peaks or high production rates.

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LONG-TERM STORAGE

THE LONG-TERM PRODUCT STORAGE!

Long-term storage represents a complex, space-intensive and costly secondary process for many companies and the public sector. Rhenus Archiv Services assists you in the compliant storage of your warranty parts, prototypes, electronic components and much more.

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RETENTION SAMPLES

RETENTION SAMPLE STORAGE AND ARCHIVING!

Retention samples (or reference samples) must be securely preserved for the long-term, especially in the context of representative sampling, in accordance with legal stipulations. As a certified specialist in archiving services, we support you competently and reliably.

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FULFILLMENT

TAILORED SOLUTIONS FOR YOUR FULFILLMENT!

Our state-of-the-art warehouses are designed to store your products and dispatch them on time. With precise, individually tailored processes, we can guarantee you a smooth handling of orders, from goods receipt to delivery.

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THE WHOLE ARCHIVING PACKAGE

As an experienced archiving service provider, we understand that outsourcing documents also requires additional support in managing the outsourced or remaining documents within the company. Therefore, we offer you additional services and insights into our diverse portfolio.

Since we aim for optimal collaboration and 100% customer satisfaction, all our offerings are adaptable to companies and industries. Feel free to reach out to us – together, we will find the right solution!

HYBRID ARCHIVE MANAGEMENT

ACTIVE FILE

Hybrid file management allows for the capture of both analog and digital documents for individual processes. With the "Active File" service, we aim to support you in implementing and correctly executing hybrid file management. In this process, the active file is stored in our high-security archives, and the handling of documents, whether physical or digital, that are added to or required for the file, is carried out by our trained staff.

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SELECTIVE DIGITIZATION

Scan-on-Demand

If you require specific documents stored with us in your company, we can quickly and securely provide them to you through our scan-on-demand process. This allows you to selectively digitize your active file inventory and save costs. Whether access to your documents is made physically or digitally with us, it does not matter, as everything is securely archived afterward as usual.

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MODERN SAFETY TECHNOLOGY FOR YOUR DOCUMENTS

SECURITY ARCHIVE

We have several secure archives in Germany and other European countries. This allows us to store your documents in the archive closest to you. Through a courier service, we can provide you with physical access to the files or make them available online via the scan-on-demand procedure. All our secure archives are owned by Rhenus Archiv Services and equipped with state-of-the-art security technology.

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BUSINESS NETWORKING PLATFORM

The Business Networking Platform (BNP) is a web-based Rhenus research tool that provides our customers with access to their business documents. On our BNP, your documents are stored and only authorized individuals have access via an encrypted internet connection. When you need your documents, you can easily and conveniently order them online through your login credentials on our platform.

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INDUSTRY SPECIFIC SOLUTIONS FOR FILE ARCHIVING

As an archiving service provider, we store files and documents for various industries. To meet the high demands of our customers, we equip our locations with state-of-the-art security technology and ensure consistent compliance with data protection through our security concept. Our physical file archives ensure rapid availability 24/7 through standardized, IT-protected workflows. From individual solutions to international large-scale projects, we are capable of implementing guidelines for document and data security in industry-specific file management, in addition to meeting all customer requirements and legal regulations.

OUR INDUSTRY SOLUTIONS

Secure and tailored solutions for the specific requirements of your industry!

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Public sector

SOLUTIONS FOR THE PUBLIC SECTOR

Managing documents in public institutions is particularly challenging due to the high demands for transparency and accountability. We offer specialized solutions that address these challenges and enable secure, efficient archiving.

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Billing centers

EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.

Forwarding companies

EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

In the logistics sector, efficient document management is crucial for smooth operations within the supply chain. Therefore, we have tailored our archiving services to meet these requirements optimally.

Healthcare and hospitals

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

Medical associations and medical practices

SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

We support medical associations and medical practices in the secure management of medical records. Our customized archiving services are designed to meet the specific requirements of storing sensitive patient data.

Law firms and notaries

SOLUTIONS FOR LAW FIRMS AND NOTARIES

Law firms and notaries must handle a variety of files in their day-to-day operations.

We support your business with our archiving services in the safe storage and preservation of both active and inactive files.

Public sector

SOLUTIONS FOR THE PUBLIC SECTOR

Billing centers

EFFICIENT MEDICAL BILLING SERVICES

In billing centers and pharmacy billing centers, the correct handling and secure management of documents are crucial. Our archiving services are designed to meet these specific requirements.

Forwarding companies

EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

Healthcare and hospitals

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

Medical associations and medical practices

SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

Law firms and notaries

SOLUTIONS FOR LAW FIRMS AND NOTARIES

Law firms and notaries must handle a variety of files in their day-to-day operations.

We support your business with our archiving services in the safe storage and preservation of both active and inactive files.

Benefits with Rhenus Archiv Services

Safety

With us, your sensitive business documents are archived in an audit-proof and compliant manner. Our locations are equipped with state-of-the-art security technology and consistent compliance with data protection in accordance with article 32 GDPR is guaranteed at all times.

Transparency

Your documents can be accessed at any time via our own archive management system BNP, whether physically or in digital form via scan-on-demand.

Certification

Our high-security archives are certified in accordance with DIN EN ISO 9001, DIN ISO 11799, DIN ISO/IEC 27001, DIN ISO 50001, DIN ISO 45001, IDW PS 951, GMP, and GLP.

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GLP is a quality system. The GLP certificate represents the highest quality in conducting non-clinical health and environmentally relevant safety studies.

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OUR CERTIFICATES

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Rhenus takes over archiving and file management

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ACTIVE FILE

Scan-on-Demand

SECURITY ARCHIVE

BUSINESS NETWORKING PLATFORM

OUR INDUSTRY SOLUTIONS

SOLUTIONS FOR THE PUBLIC SECTOR

EFFICIENT MEDICAL BILLING SERVICES

EFFICIENY IN THE LOGISTICS AND FORWARDING SECTOR

SOLUTIONS FOR THE HEALTHCARE INDUSTRY

SPECIALIST FOR THE ARCHIVING OF PATIENT RECORDS

SOLUTIONS FOR LAW FIRMS AND NOTARIES

RHENUS ARCHIV SERVICES’ CERTIFICATIONS

DIN ISO 9001

DIN ISO 9001

DIN ISO 11799

DIN ISO 11799

DIN ISO 27001

DIN ISO 27001

DIN ISO 50001

DIN ISO 50001

GLP

GLP

GLP is a quality system. The GLP certificate represents the highest quality in conducting non-clinical health and environmentally relevant safety studies.

VHV Gruppe

DNV

Intrum

2022 census

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